🎥 BIMS Video Tutorials
Welcome to the official BIMS Video Tutorial Library.
This series provides an overview of the 18 dashboard tiles comprising the Barangay Information Management System ecosystem. Each tutorial introduces the purpose, major features, and operational role of a specific BIMS module.
These videos are intended for barangay officials, LGU personnel, evaluators, and users who would like to understand BIMS before proceeding to the detailed step-by-step "How To..." tutorials.
Main Screen Introduction
Introduction to the BIMS portal, login process, dashboard layout, and the 18 main system tiles.
▶ Watch TutorialBarangay Residents Management
Overview of resident information management, registration, records, and barangay resident data.
▶ Watch TutorialBarangay Services
Introduction to barangay services, document processing, and service delivery.
▶ Watch TutorialPersonal Profile Page
Introduction to user profile information and personal account management.
▶ Watch TutorialPayroll Management
Overview of barangay payroll processing, personnel compensation, and payroll records.
▶ Watch TutorialInventory Management
Management of inventory items, purchases, issuances, balances, and COA integration.
▶ Watch TutorialAsset Management
Overview of barangay assets, acquisition, maintenance, valuation, and lifecycle monitoring.
▶ Watch TutorialCOA & AIP Reference & Subcategory Setup
Introduction to accounting references, AIP structures, classifications, and setup.
▶ Watch TutorialFinancial Reports Management
Overview of RAO, SOAOB, SBAA, Trial Balance, Balance Sheet, and other financial reports.
▶ Watch TutorialBarangay Annual Budget Management
Introduction to preparation and management of the barangay annual budget.
▶ Watch TutorialBarangay Development Plan (BDP)
Overview of the multi-year barangay development plan and its relationship with planning and budgeting.
▶ Watch TutorialStatement of Receipts and Expenditures (SRE)
Introduction to receipts, expenditures, debt service, programs, and financial integration.
▶ Watch TutorialProject Proposals
Overview of proposed barangay programs, projects, approval workflows, and planning integration.
▶ Watch TutorialInfrastructure Projects Management
Geotagged infrastructure monitoring, project documentation, photos, and transparency across barangays.
▶ Watch TutorialUI Access Control Management
Overview of dynamic role-based access, page restrictions, and user interface security.
▶ Watch TutorialInter-Barangay Fingerprint Exchange
Introduction to fingerprint lookup, secure exchange, and inter-barangay identity verification.
▶ Watch TutorialBIMS Knowledge Base
Overview of the operational documentation, workflows, and reference information covering the BIMS ecosystem.
▶ Watch Tutorial🎓 Detailed “How To...” Tutorials
Barangay Residents Management Module
The BIMS Video Tutorial Library now continues with detailed step-by-step “How To...” tutorials showing how users perform actual operations inside BIMS.
How to Access and Log In to BIMS
Step-by-step guide to opening the BIMS website portal, launching the BIMS App, using the temporary login credentials, and arriving at the main dashboard.
▶ Watch TutorialSearching and Using the Right-Click Context Menu
Step-by-step guide to searching BIMS records and using the right-click context menu to access available record actions and operational commands.
▶ Watch TutorialHow to Open and View a Resident Rap Sheet
Step-by-step guide to searching for a resident record, selecting the correct resident row, and opening the right-click context menu and choosing the Rap Sheet action.
▶ Watch TutorialHow to Pin or Update a Resident Location
Step-by-step guide to searching for a resident record, selecting the correct resident row, and opening the right-click context menu and choosing the Pin Location action.
▶ Watch TutorialHow to Add Fingerprints to a Resident Record
Step-by-step guide to searching for a resident record, selecting the correct resident row, opening the right-click context menu, and using the Add Fingerprints action for resident identity verification.
▶ Watch TutorialHow to Upload or Capture a Resident Photo
Step-by-step guide to searching for a resident record, selecting the correct resident row, opening the right-click context menu, and using Upload Photo for file upload or USB camera capture.
▶ Watch TutorialHow to Deactivate a Resident Record
Step-by-step guide to searching for a resident record, selecting the correct resident row, opening the right-click context menu, and using Deactivate Resident as a soft-delete action.
▶ Watch TutorialHow to Use the Custom Query Builder
Step-by-step guide to adding query conditions, combining criteria with AND or OR, previewing the query logic, generating filtered results, and printing dynamic resident reports.
▶ Watch Tutorial🎓 Detailed “How To...” Tutorials
Barangay Services Management Module
Step-by-step tutorials covering the major workflows and operations of the BIMS Barangay Services Management Module.
How to Request and Generate a Barangay Certificate
Step-by-step guide to requesting a barangay certificate and generating the corresponding document through the Barangay Services Management Module.
▶ Watch TutorialHow to View and Print Archived Barangay Certificates
Step-by-step guide to accessing previously generated barangay certificates from the archive and printing the required certificate.
▶ Watch TutorialHow to View and Manage Barangay Activities Gallery
Step-by-step guide to viewing and managing the Barangay Activities Gallery for documenting barangay activities and related photos.
▶ Watch TutorialHow to Manage Barangay Officials
Step-by-step guide to managing barangay officials and maintaining the corresponding official records in the Barangay Services Management Module.
▶ Watch TutorialHow to Manage Certification Purposes
Step-by-step guide to managing the available certification purposes used when processing and generating barangay certificates.
▶ Watch Tutorial🎓 Detailed “How To...” Tutorials
Barangay Chat Management Module
Step-by-step tutorials covering public and private chat, multimedia messaging, chat rules, consent, and moderation tools in the BIMS Barangay Chat Management Module.
How to Use the Barangay Public Chat Room
Step-by-step guide to accessing and using the Barangay Public Chat Room for open communication and interaction among authorized BIMS users.
▶ Watch TutorialHow to Use Private Chat with Consent
Step-by-step guide to initiating and using private chat in BIMS, including the consent-based workflow required before private communication begins.
▶ Watch TutorialHow to Send Emojis, Images, and Audio Messages in Chat
Step-by-step guide to using BIMS chat messaging features to send emojis, images, and audio messages during public or private conversations.
▶ Watch TutorialHow to Use Chat Rules and Moderation Tools
Step-by-step guide to understanding BIMS chat rules and using the available moderation tools to help maintain proper and responsible communication.
▶ Watch Tutorial🎓 Detailed “How To...” Tutorials
Personal Profile Management Module
Step-by-step tutorials covering personal profile review and update, user photo and government ID upload, and profile-locking behavior after account activation in BIMS.
How to Open and Review Your Personal Profile
Step-by-step guide to opening the Personal Profile page and reviewing the personal and account information currently stored in BIMS.
▶ Watch TutorialHow to Update Personal Information
Step-by-step guide to editing and saving allowed personal information from the BIMS Personal Profile Management page.
▶ Watch TutorialHow to Upload User Photo and Government ID
Step-by-step guide to uploading the user's profile photo and government-issued identification documents for identity and profile documentation in BIMS.
▶ Watch TutorialHow Profile Locking Works After Account Activation
Step-by-step explanation of how profile locking works after account activation, including which profile information becomes protected from further editing.
▶ Watch Tutorial🎓 Detailed “How To...” Tutorials
Payroll Management Module
Step-by-step tutorials covering work schedules, attendance, payroll generation, deductions, loans, and personnel records in the BIMS Payroll Management Module.
How to Define Work Hours for Payroll
Step-by-step guide to defining standard work schedules, time-in and time-out, shift breaks, and working hours used in attendance and payroll processing.
▶ Watch TutorialHow to Define Work Days for Payroll
Step-by-step guide to defining monthly working days, holidays, Sundays, special non-working days, and effective working days used in payroll computation.
▶ Watch TutorialHow to Manage Daily Time Record (DTR)
Step-by-step guide to reviewing and managing personnel attendance, time-in, time-out, regular hours, overtime hours, and attendance status.
▶ Watch TutorialHow to Generate Payroll
Step-by-step guide to generating payroll from DTR, work schedules, deductions, loans, and overtime, and reviewing the resulting Net Takehome Pay.
▶ Watch TutorialHow Automate Timekeeping Works
Step-by-step guide to bulk DTR generation using date validation, shift schedules, automatic time values, and exception-based marking of absent personnel.
▶ Watch TutorialHow to Manage Payroll Deductions
Step-by-step guide to managing loan deductions, SSS, PhilHealth, other deductions, and total deductions that affect personnel Net Takehome Pay.
▶ Watch TutorialHow to Manage Loan Payments
Step-by-step guide to recording personnel loan payments, correcting payment details, and keeping outstanding loan balances updated for deductions.
▶ Watch TutorialHow to Manage Personnel Loans
Step-by-step guide to registering personnel loans, reviewing loan amount and status, and understanding how loans connect to payments and payroll deductions.
▶ Watch TutorialHow to Manage Personnel Records
Step-by-step guide to maintaining personnel information such as designation, salary, shift type, status, photo, fingerprint, and other payroll-related details.
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Inventory Management Module
Step-by-step tutorials covering inventory item setup, purchases, issuances, balances, reconciliation, adjustments, audit history, and inventory reports in the BIMS Inventory Management Module.
How to Manage the Inventory Item Masterlist
Step-by-step guide to registering and maintaining inventory items, classifications, units, locations, and related COA information in the Items Masterlist.
▶ Watch TutorialHow to Record Purchased Items
Step-by-step guide to recording inventory purchases for a selected Masterlist item, including quantity, price, supplier, invoice, dates, and accounting references.
▶ Watch TutorialHow to Record Issued Items
Step-by-step guide to recording inventory issuances, including quantity, recipient, reference details, issue date, and the corresponding stock reduction.
▶ Watch TutorialHow to View and Understand the Inventory Summary
Step-by-step guide to reading current inventory balance, total quantity purchased, total quantity issued, and the weekly, monthly, and yearly periodic summaries.
▶ Watch TutorialHow to Reconcile an Inventory Period
Step-by-step guide to end-of-period inventory validation, balance recalculation, application of authorized adjustments, audit recording, and period locking.
▶ Watch TutorialHow to Adjust a Selected Inventory Item
Step-by-step guide to correcting a verified physical-count discrepancy, entering the corrected quantity and reason, and submitting the adjustment with Punong Barangay approval.
▶ Watch TutorialHow to View the Inventory Audit Trail
Step-by-step guide to reviewing the historical record of inventory changes, including quantities, reasons, change types, dates, and recorded users or system actions.
▶ Watch TutorialHow to Use Inventory Reports
Overview of the Inventory Reports section covering the Inventory Masterlist, Stock Card, Purchase Transactions, Issuance Register, Periodic Reconciliation, Adjustment Register, and Audit Trail reports.
▶ Watch TutorialHow to Use the Inventory Masterlist Report
Step-by-step guide to filtering registered inventory items by Item Group, Item Type, and Belong To, then reviewing balances, classifications, and current locations.
▶ Watch TutorialHow to Use the Stock Card Report
Step-by-step guide to tracing purchases and issuances for one selected item over a date range and understanding Qty In, Qty Out, and the running inventory balance.
▶ Watch TutorialHow to Use the Purchase Transactions Report
Step-by-step guide to reviewing inventory purchases by date range, including suppliers, invoices, quantities, unit prices, total costs, and transaction references.
▶ Watch TutorialHow to Use the Issuance Register Report
Step-by-step guide to reviewing issued inventory by date range, including quantities, values, recipients, authorization, and transaction references.
▶ Watch TutorialHow to Use the Periodic Reconciliation Report
Step-by-step guide to validating Beginning Qty, Qty In, Qty Out, Adjustments, and Ending Qty for a selected period before relying on inventory figures for official reporting.
▶ Watch TutorialHow to Use the Adjustment Register Report
Step-by-step guide to reviewing verified inventory corrections, including previous and corrected quantities, differences, reasons, encoder, and verifier information.
▶ Watch TutorialHow to Use the Audit Trail Report
Step-by-step guide to reviewing chronological inventory-related system actions by timestamp, user, role, action, module, and description for accountability and traceability.
▶ Watch TutorialHow Inventory Classification Maintenance Works
Overview of the three-level inventory classification structure: Item Group, Item Type, and Belong To, including how the relationships control classification in the Items Masterlist.
▶ Watch TutorialHow to Manage Item Groups
Step-by-step guide to creating and maintaining broad inventory classifications, adding descriptions, reviewing existing groups, and updating Item Group records.
▶ Watch TutorialHow to Manage Item Types
Step-by-step guide to creating Item Types under the correct Parent Item Group, maintaining descriptions, reviewing existing types, and avoiding duplicate classifications.
▶ Watch TutorialHow to Manage Belong To
Step-by-step guide to creating reusable Belong To master records and assigning them to one or more Item Types through valid classification relationships.
▶ Watch Tutorial🎓 Detailed “How To...” Tutorials
Asset Management Module
Step-by-step tutorials covering asset registration, maintenance, depreciation, controlled disposal, disposal audit history, asset locations, and protected asset-category master data in the BIMS Asset Management Module.
Asset Management Module Overview
Overview of the complete barangay asset lifecycle, including registration, maintenance, depreciation, disposal, audit history, locations, categories, and accounting integration.
▶ Watch TutorialHow to Use the Assets List and Add a New Asset
Step-by-step guide to reviewing the active Assets List, adding a new asset, assigning category and location, selecting Asset COA and Funding COA, and verifying acquisition details.
▶ Watch TutorialHow to Manage Asset Maintenance Records
Step-by-step guide to recording repairs, servicing, preventive maintenance, cost, date, performer, Chart of Account, Entry Mode, and supporting references for asset maintenance history.
▶ Watch TutorialHow to Use the Asset Disposal Register
Step-by-step guide to reviewing finalized asset disposals, disposal method, condition, value or proceeds, authorization, status, and complete disposal audit details through the View action.
▶ Watch TutorialHow to Use Depreciation Records
Step-by-step guide to reviewing yearly, monthly, and daily straight-line depreciation, Book Value End, recalculating depreciation, and preserving historical depreciation after disposal.
▶ Watch TutorialHow to Manage the Asset Places / Location List
Step-by-step guide to creating standardized asset locations and understanding the upgraded protection that disables Edit and Delete once a location has been linked to an asset.
▶ Watch TutorialHow to Manage the Asset Categories List
Step-by-step guide to creating standardized asset categories, assigning the correct Chart of Account, and understanding the upgraded Edit/Delete protection for categories already linked to assets.
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